Johnson & Condon, PA realized that the client files stored in off-site storage units would be far more useful and secure if they were scanned into its server. The shareholders calculated that with the money saved by scanning files, and thus eliminating the storage fees, they would pay for the scanning operation in six years. Not only were the files more accessible, they were also more secure from theft, fire and water damage and illegal access.
As courtrooms have required electronic submission of documents instead of boxes of paper files, many law firms have moved to scan their legal documents. Deborah Cramer, the office manager of the Johnson & Condon firm in Edina, Minnesota, established a relationship with Midway Training Services to convert the records backlog.
"One of the attorneys that works at Johnson & Condon was very familiar with the work that M.T.S. was doing. They were currently working on a project in which they were converting paper files to a paperless format, and that was a project that we were also interested in having completed."
Given the success of the effort, Cramer suggests that other law firms strongly consider going digital.
"Because the legal field is riddled with paper, I would think it would be very wise for other firms to take a look at employing this technology of having scanned files instead of paper files."