Benefits of Scanning Your Files
Save Money Now - eliminate the need to maintain paper based filing systems. Reduce your costs associated with filing, archiving and long term storage of paper records.
Save Time Now - easily access your records at a computer in seconds. Once a scanned document has been accessed, you can print and email at a click of a button.
Save Space Now - a single 128GB usb flash drive can hold approximately 2.5 million scanned pages. Replace the equivalent of 185 three-drawer file cabinets worth of paper and use that space for additional sales people.
Disaster Recovery - documents that have been scanned are easily backed up and protected on network servers or by electronic storage. When disaster strikes recover your files in a matter of minutes.
Productivity Gains - studies show that employees like yours spend twenty percent of their day searching for information. Using document management software, you can access decision making information in seconds, saving time and improving productivity.
Security - paper filing systems are susceptible to misplaced, stolen and lost documents. Using a comprehensive document management software will provide you additional security and user tracking to protect scanned documents.
Collaboration - many document scanning systems integrate with business applications allowing faster access and the ability to share information in real-time.
Customer Satisfaction - reduce your response times. Your information is available in seconds from a computer, remote locations and global business offices are connected and able to respond to customer needs faster and more efficiently.
Regulatory Compliance - regulatory guidelines such as Sarbanes-Oxley and HIPAA have pushed companies to document scanning because the technology does not allow information to be lost or stolen, scanned documents cannot be edited and document management software systems offer additional securities and controls that paper record keeping cannot provide.
Green Initiatives - scanning documents reduces the amount of paper that is printed because of email and collaboration tools.
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